BTVA Content Guidelines
How to Request Content on BTVA
PROFESSIONAL VOICE ACTORS
A voice actor listed on BTVA who would like new/missing roles updated on their profile, OR, new actors wishing to be added to the site, should contact us using one of the following methods:
• BTVA Contact Page (for Professional VAs).
• Send DM (Direct Message) to BTVA's Twitter page.
Note: Please be prepared to send us detailed role information after initial contact, along with original high-resolution images (refer to Demo VA Content Request Format)
SITE VISITORS
A site visitor who would like to see a title not already on the site, OR, add missing characters to an existing title should go through the following request process:
• Create a BTVA account, login, head to the forums Request Center, navigate to the appropriate category (TV, Movie, Video Game, Anime, etc) and click "New Thread".
• Read and follow the Demo Content Request Format below to create the necessary BTVA-sized images, and post the details in the new forum thread.*
• BTVA Team Contributors will review the request, provide feedback if necessary, and add the request to our content queue, before the title/characters are added to the site.
* Steps on how to 1. Crop Images; 2. Upload Images; 3. Post a Request; can be found at the end of this guide.
PLEASE NOTE: The BTVA site is run by a handful of volunteers with school/jobs, who contribute content in their spare time as a hobby. As such, we are continually active on an extensive and ongoing backlog of credits to add - when time permits. Requests will be added to our queue and prioritized. We appreciate them and your patience. Thanks.
Demo Content Request Format
Title Details
| Title: | Space Jam: A New Legacy | |
| Release Date: | July 16, 2021 | |
| Category: | TV Show | Movie | Video Game | Short | Commercial | Ride/Attraction | |
| Voice Director: | [ no director info provided for this example ] | |
| Logo / Poster: | 
Category: TV, Shorts, Commercials, Rides Dimensions: 150px width by 110px height File Type: JPG, File Size: <19KB |
|
Category: Movies, Video Games Dimensions: 150px by 210px File Type: JPG, File Size: <19KB |
||
| Banner Image: | 
Dimensions: 600px by 240px, File Type: JPG, File Size: <100KB NOTE: An ideal shot consists of as many of the main characters as possible. |
|
| Credit Image: | 
Dimensions: 640px by 360px (minimum height), File Type: JPG NOTE: The credits should list all the voice actors and characters, along with any Additional Voices and Voice Director(s) where applicable. Other than official Credit Images from the title, other acceptable sources include links to: • Official press releases or title/production websites. • Social media announcements from voice actors, studios, crew members involved in the title production. • Reliable media sites like Variety, Hollywood Reporter, Deadline, NOT user-submitted sites like IMDb, Wikipedia, Anime News Network, etc. |
|
| Optional Fields: | Provided the information is officially listed or in the credit image, the following can also be submitted: Voice Production (ie. voice recording studio), Animation Studio, Game Developer, exclusive Platform etc. | |
| Title Eligibility: | Only officially released titles are eligible to be listed on BTVA - ie. major network/cable channels, theatrical releases, major streaming services, major game publishers, major distributor home releases, and the like - no indie titles. If you are uncertain, please contact a BTVA Team Member to confirm. | |
Character Images
Character images should be:
- Cropped and resized to the dimensions 210 pixels wide by 240 pixels high.
- High-resolution quality (eg. 1080p, 4K).
Exception: Low quality sources are acceptable for older titles (eg. VHS) that don't have official HD/remastered digital media releases. - Sourced from original screen captures (eg. streaming service, digital download, Blu-ray, YouTube).
- Screenshots taken directly from official title video source, trailers, clips.
- NOT from Google Images, Wikia, Fandom, other sites, etc. (Why? Sourcing images requires effort and time, and as a sign of respect for other sites, we choose not to use their images).
Exception: Promo images can be used for newly announced titles before footage is released, OR, using official character art for video games.
• The character should be cropped from above the head to the body (anywhere between below-the-neck to the waist).
All characters should be cropped consistently,
eg. all head-to-chest, or all head-to-neck. NOT mix of head to neck/chest/waist.
• Only characters listed in the credit image or verified from the other acceptable sources above will be accepted.
• Dimensions: 210px by 240px, File Type: JPG, File Size: <19KB
EXAMPLE:
Original screenshot capture (click for full size)
High-resolution, crisp, sharp
quality image. Good to use.
Link to existing voice actor on BTVA: Jeff Bergman
Blurry, pixelly, low quality image. Unusuable.
The cropped image should never look worse than the original image.
Character is off center. Unusuable.
MORE EXAMPLES:
Original screenshot capture
Original screenshot capture
Original screenshot capture
Original screenshot capture
Original screenshot capture
Original screenshot capture
Original screenshot capture
Original screenshot capture
Cropped BTVA Size
If VA doesn't have BTVA profile, provide name and link to multiple image choices.
Zendaya Coleman [images]
Cropped BTVA Size
If character has no voice but appears in various media in a franchise, they can be assigned to No Voice Actor
Note: when listing the voice actors for the characters, if the title is an ANIME, please also list the Japanese actors and provide the original Japanese credits.
EXCEPTIONS:
Sometimes the only available screenshot of a character does not allow for a crop like the above examples. Therefore the below would be acceptable if no other shot can be sourced from the title - despite not falling under the "head-to-mid-body crop" guideline.
Original screenshot capture
Original screenshot capture
Original screenshot capture
Original screenshot capture
Cropped BTVA Size
Note: This would normally be unusuable as the crop only captures the face and no part of the body.
Cropped BTVA Size
Note: To convey the scale of a small character, fully head-to-toe crops are allowed.
Cropped BTVA Size
Note: The shot doesn't capture the full character's face and also blocked by surrounding characters.
Cropped BTVA Size
Note: Sometimes a character is far in the background and low resolution. Using a blurry full body shot is often the only option.
How to Crop Images
Any image editor that has a crop tool and can save files as JPGs can we used to create BTVA-sized images. Below are some free recommended software and online tools, along with how-to steps.
The crop tool typically looks like the above black "square" and the box around the character is the portion that is cut out aka cropped from the rest of the image. The box can be resized and moved anywhere within the image.
PIXLR.COM (Online Tool Link)
• Step 2: Select the "CROP" tool from the left toobar.
• Step 3: Click "Select Aspect" and set ratio width and height as "210" and "240" respectively.
• Step 4: On the image, move and resize the white rectangle around the character where you want it cropped. Then click the "APPLY" button.
• Step 5: Click "SAVE" button. In the select "JPG" setting, set width and height as "210" and "240".
• Step 6: Click "SAVE" button. It will save your to computer/device.
PHOTORESIZER.COM (Online Tool Link)
• Step 2: Click "CROP" dropdown menu and select "By Aspect Ratio" and set as "210x240".
• Step 3: On image, move and resize the rectangle around the character where you want it cropped. Then click the "APPLY" button.
• Step 4: Click "RESIZE". First click the padlock icon to "unlock" it. Then set width and height as "210" and "240".
• Step 5: Click "FILE" dropdown menu and select "Save Image (JPG)". It will save your to computer/device.
PHOTOSCAPE (Download Link)
• Step 2: Using the left navigation section, browse and load your image.
• Step 3: Below the image, click the "Crop" option.
• Step 4: In the "Crop Freely" dropdown menu, select "Assign Ratio/Size". Set width and height as "210" and "240" respectively.
• Step 5: On the image, move and resize the white rectangle around the the character where you want it cropped. Then click the "Crop" button.
• Step 6: Click "Save" button (lower right). Under "Options", adjust the "JPEG Quality" bar until the file size is 19KB or less.
• Step 7: Click "Save as" button and save your to computer/device.
GIMP (Download Link)
• Step 2: In the left tools, under "Crop" select "Fixed Aspect ratio". Enter "210:240" in the text box below.
• Step 3: Click on the image and drag the rectangle around the area of the character you want cropped, resizing and moving as needed. Then click inside the image to crop it.
• Step 4: To resize, click the Image->Scale Image top menu option. Under "Image Size", set width and height as "210" and "240". Then click the "Scale" button.
• Step 5: To save, click the File->Export As top menu option. At the bottom click "Select File Type (By Extension)" and choose "JPEG image". Then click "Export" button in the lower right.
• Step 6: Set the "Quality" as "60". Then click the "Export" button to save your to computer/device.
NOTE : To crop the banner, logo/poster, and credit images, refer to the "Title Details" above and change the width and height dimensions accordingly.
NOTE #2: If you have trouble saving your cropped JPG images to be under 19KB with the above tools, you can use compressjpeg.com to compress the file size to be smaller.
How and Where to Upload Cropped Images
In order to be able to post images in the request forums, your cropped images will be need to first be uploaded to an image hosting website, then linked to in the request. Below are some recommended sites:
• IMGUR (imgur.com)
• GIFYU (gifyu.com)
• IBB (ibb.co)
How to Post the Request in the Forums
Once you have all your cropped images, you are ready to make a request. Here are some previous requests from site members that have been completed; Example #1, Example #2, Example #3, Example #4.
• Step 1: Log into the site and head to the Request Center forum.
• Step 2: Click on the appropriate category of TV, Movie, Game, etc. Then click the "New Thread" button.
• Step 3: Type in all the information about your title, characters, voice actors in the "Demo Content Request Format" above. Use the editing and formatting tools as needed. *
• Step 4: Review all your content and when ready, click "Submit New Thread".
• Step 5: Wait for a BTVA Team Member to review your request. If approved, it will be labelled with a priority tag and added to our content queue. We'll provide feedback to you about the request as needed. Please be patient and it can take some time for it to be completed. Thanks.
* Below are screenshots showing the "Insert Link" and "Insert Image" tools, which can be used to post links and your cropped images in the request.
